Abstract—Because all colleges within universities are being
evaluated for funding and program accreditation primarily in
terms of the college’s curriculum, faculty, physical facilities,
research, and extension works, it is therefore important that
documents and records related to these areas be managed
efficiently from the creation, storage, update, communication
and dissemination. As individual colleges are managed by their
respective deans and chairpersons, it is also important that
relevant and accurate reports on gathered information be
available to them for informed college-wide decisions and plans.
This study aimed to design and develop a cloud-based
customizable system that provides detailed and summarized
information on these critical areas to guide college
administrators in planning and decision-making. It is accessible
anywhere anytime as data is stored remotely and made
available to users over the internet. Object-oriented method
was used in the design and development of the computerized
system following an incremental development process. In
developing and testing the software, an evolutionary or
operational prototype was created. It is tested to the College of
Computers and Information Science (CCIS) of the Polytechnic
University of the Philippines (PUP). To evaluate the developed
system, the study used questionnaire-checklist accomplished by
the system users and information technology (IT) experts. The
system was evaluated in terms of functionality, user-friendliness,
usability, security, performance and robustness. Results
gathered showed that evaluators rated the software very
satisfactory in terms of functionality, user-friendliness,
usability, performance, and security; and good in terms of
robustness. This implies that other colleges may adopt this
system for more efficient information management and more
effective management decisions.
Index Terms—Cloud-based system, college management
information system, document management system,
management information system.
M. M. Tan is with the Polytechnic University of the Philippines, Manila
Philippines (e-mail: mjmtan@gmail.com).
A. Crisostomo, B. Villaflor, and J. Faller are the College of Computers
and Information Science of the Polytechnic University of the Philippines,
Philippines (e-mail: allan.crisostomo@pup.edu.ph, bill.villaflor@ymail.com,
ajcastelfaller@gmail.com).
Cite: Mary Jane Magno-Tan, Allan V. Crisostomo, Bill Villaflor, and James C. Faller, "Cloud-Based College Management Information System for Universities," International Journal of Information and Education Technology vol. 4, no. 6, pp. 508-512, 2014.